Book the rooms.
Work the sessions.
Bill the client.
Software for recording studios. One system that knows which rooms are busy, what you agreed to charge, and what is still owed.
Private beta. One plan, paid from day one, no trial.
Most of what happens in the room never reaches the invoice.
It happens in four places: the calendar, a text thread, whatever the engineer wrote at the desk, and the invoice your bookkeeper builds on Monday out of all three.
Book it
Two sessions can never share a room, or the one piece of gear both rooms want. Double-booking an engineer is your call to make, not the software’s.
Run it
The whole floor at a glance, from anywhere in the building. Every session shows the one thing it is waiting on.
Bill it
Bill from the session itself, against the hours that were worked rather than the ones that were booked.
The label agreed to four hours. You worked six.
The booked block goes on the label’s invoice. The two hours over go to the artist, on an invoice of their own. Nobody had to work that out by morning.
One plan. Every room, every person, one price.
However many rooms you run and however many people you bring in. Nothing per booking, nothing per seat.
Run the studio.
One flat price, per studio.
No tier to choose at signup, and nothing on this list is waiting to be built. Your price is agreed before you start, and it doesn’t move with rooms, seats or sessions.
- Booking and the calendar, across every room you run
- The Floor — every room’s live state on one screen
- Client records, and the gear register with fault flags
- Invoices carrying your studio’s details and your own terms, the same document on the PDF and on the page your client pays from
- Card and bank payments through Stripe, or collect cash, Zelle and check yourself
- The staff rota, and the week your team actually worked
- Automatic booking confirmations and one-hour client reminders
- Your sessions pushed to your Google Calendar
- Unlimited rooms, sessions, and seats
Being built now, and they land for everyone already paying: financial reports and the activity log.
Your client is only ever asked for the invoice.
Nothing is added at checkout, so nobody has to explain a surprise line to an artist. Taking the money by card costs you 3.5% out of the payout, which is where every other tool puts it too — or collect it yourself and pay nothing.
- Card
- 3.5%
- when a client pays by card or wallet, out of the payout
- Bank transfer
- 0.8%
- never more than $5 — what Stripe charges us, passed straight through
- Cash, check, Zelle
- No fee
- you collect it, you keep all of it — the money never passes through us
No per-seat charge, nothing per booking, and no cut of the work itself — the card rate only applies when you actually take a card. Because the bank rate is capped, a $4,000 album block costs you $5 to collect by transfer rather than 3.5% of it, which is worth pointing regulars at.
Leaving is one download.
Your clients, sessions, invoices, payments, hours, rooms, rates and gear come back out as ordinary spreadsheets — one file, whenever you want it, no request and no waiting. It is your studio’s record and you should never have to ask us for it.
Straight answers.
When does the money hit my account
Your first payout lands about a week after your first paid invoice, while your payments account finishes verifying. After that Stripe pays out on its own schedule — for most US studios that is daily, with money from a card payment reaching the bank about two business days later. StudioSide does not set or change that timing. You do not need your own Stripe account: we set one up inside the app, you add a bank account and the identity details the law requires, and that is the last you see of it.
What if a session runs long
The session keeps running and records what actually happened, not what was booked. Overtime shows on the invoice against the booked hours, so you can bill it or waive it deliberately. A session left running well past its end gets flagged so it does not quietly run all night.
What happens when a client cancels or does not turn up
Nothing happens to the money on its own. You mark the session cancelled or a no-show, the room frees up, and what to charge is your call — StudioSide never charges a card, keeps a deposit, or bills a cancellation fee without you. A deposit you have already taken is a prepayment against their bill, not a forfeit: it stays their money.
What happens to my Google Calendar
Your sessions show up in it. Connecting Google adds a StudioSide calendar to your account and pushes your sessions into it — everything at the studio, a single room, or just your own sessions, whichever you pick. It runs one way: nothing you put in Google comes back into StudioSide, so the bookings live here.
Do my clients need an account
No. Invoices arrive by email and can be paid from a link — no account, no password, nothing for your client to set up.
Who on my team can see the money
Invoices, payments, and the financial pages stay closed to your runner and your assistants, and that is enforced in the database rather than hidden in the interface. Everything they do need is built for a phone first: the Floor, the day schedule, and clocking in and out. A runner or assistant sees the rooms and their own shifts.
Let’s get it running in your rooms.
We onboard studios a few at a time, personally. Tell us how many rooms you run and what you use now.